The Best W-2 and 1099 Filing Software for Employers in 2026

Between July and August 2026, we reviewed six live W-2 and 1099 filing platforms and compared their published product details, pricing, and available third-party review data. We rank-ordered the six using the following criteria:

• Pricing Transparency and Inclusivity (22%): Whether the stated price covers federal filing, state filing, and recipient delivery, or whether those are separate add-on fees.
• Form Type Coverage (18%): The range of W-2, 1099, ACA, and related forms supported for employer filing.
• Ease of Setup and Filing (18%): Account setup speed, data entry options, validation tools, and the clarity of the end-to-end filing workflow.
• State Filing Support (14%): Whether state filing is handled within the platform, included in the base price, and which states are covered.
• TIN Matching Capability (10%): Whether IRS TIN matching is available to validate recipient data and reduce penalty exposure before submission.
• Live Support Access (8%): Availability of real human support via phone or live chat during active filing periods.
• Integration Depth (6%): Compatibility with payroll, accounting, and HR software through direct connections or structured import templates.
• IRS Filing Status Visibility (4%): Whether the platform surfaces granular IRS acknowledgment statuses, including submitted, accepted, rejected with reasons, mailed, and posted.

The table below shows the results, followed by a detailed review of each platform.

The Best W-2 and 1099 Filing Software for Employers in 2026

† indicates a score based on limited public information; the platform may offer additional features that are not documented on its public pages.

Yearli, for all-inclusive W-2, 1099, and 1095 compliance

Yearli is a web-based W-2, 1099, and 1095 filing platform built by Greatland Corporation, which has spent five decades in wage and information reporting and now operates almost entirely as an electronic filer.

Yearli Core is free to start, with W-2 and 1099 filing at a standard rate of $6.39 per form. Yearli Performance adds ACA (1095) coverage, unlimited TIN matching, and live phone support at $129 per year, with per-form rates starting at $6.64 and sliding to $2.34 at 1,001+ forms. Yearli Premier adds team management, multi-user licenses, à la carte filing, advanced reporting, and prior-year filing at $799 per year, with rates starting at $2.46 and sliding to $1.82 at 50,001+ forms; SSO costs an additional $499 per year. A Custom plan serves Large Filers and service providers needing international or specialty forms.

Every plan bundles federal filing, state reporting, and recipient delivery into one per-form rate, with no separate line items to calculate. On a 25-form filing, Core's $6.39 rate totals $159.75, versus $143.25 for a fully itemized competitor like TaxZerone, a gap of about $16 for one flat rate instead of four separate charges. At high volume the math flips: Performance's $2.34 rate beats TaxZerone's combined $3.83, and Premier starts at $2.46 with no volume minimum at all.

More than 80,000 verified reviews are on record through Shopper Approved, and roughly 50,000 businesses file with Yearli year over year.

• Location: Grand Rapids, MI
• Year Launched: 2014 (Yearli platform; parent company Greatland Corporation was founded in 1974)
• Price Range: $$ to $$$ (Yearli Core: free to start, $6.39/form standard; Yearli Performance: $129/year plus $6.64/form at 1+ sliding to $2.34/form at 1,001+; Yearli Premier: $799/year plus $2.46/form at 1+ sliding to $1.82/form at 50,001+, plus $499/year if SSO is added; Custom: contact for pricing)
• Review Volume: Over 80,000 verified reviews via Shopper Approved (a numeric average score was not confirmed from published pages)
• Services Offered: Federal e-filing (all plans); state reporting where applicable (all plans); recipient print-and-mail (all plans); recipient online delivery (all plans); TIN matching, unlimited (Yearli Performance and Yearli Premier), $1.00 per TIN (Yearli Core); ACA/1095 filing (Yearli Performance, Yearli Premier, and Custom); 30+ software integrations (all plans); team management and multi-user licenses (Yearli Premier); à la carte filing options (Yearli Premier and Custom); prior-year filing (Yearli Premier); single sign-on (Yearli Premier, additional $499/year)

1099 Pro Cloud, for enterprise W-2 and 1099 compliance

1099 Pro Cloud is a cloud-based information reporting platform, now part of the Sovos family of compliance products, with the platform continuing to operate under the 1099 Pro brand at 1099pro.com. (1099 Pro also sells a separate desktop product; all pricing and features here refer to the Cloud version.) The platform serves businesses managing high volumes of year-end forms and counts Wells Fargo, Hilton, Hewlett-Packard, John Hancock, and AAA among its published client logos. Plans are priced at $499, $684, and $714 per year in the "Compare plans" block on the pricing page. A second price block lower on the same page shows $449, $669, and $714; buyers should verify current pricing directly with 1099 Pro. A 7-day free trial is available.

All plans include real-time TIN validation (up to subscription form volume), bulk TIN matching on import, validation against the OFAC list and Death Master File, CFSF program participation for applicable forms, and correction management. Direct state reporting for W-2 and 1099-NEC requires an additional cost above the base subscription. Overages for forms filed beyond subscription volume are billed at a rate not published on the pricing page. Customer access runs through a support portal; phone support was not confirmed from published pages. The two price sets on the same page contribute to the 5.5 pricing transparency score.

For businesses with complex multi-form, multi-state, 1042-S, or 1098 obligations, 1099 Pro Cloud's feature depth and Sovos infrastructure make it a credible option. Businesses that need a single predictable price for a complete W-2 and 1099 filing will find the layered structure requires additional verification before the total is clear.

• Location: Wilmington, MA (200 Ballardvale St) — Sovos corporate headquarters; 1099 Pro operates as a Sovos brand following Sovos's 2021 acquisition of the originally California-based company
• Year Founded: 1989 (pre-acquisition, as the originally California-based 1099 Pro; the company operates under Sovos following Sovos's 2021 acquisition)
• Price Range: $$$ (eFile only from $499/year per Compare plans block, up to 100 forms; add-on costs for direct state reporting, print-and-mail, and e-delivery; overage rate not published; a second price block at $449 appears on the same page — verify current rate directly with 1099 Pro)
• Average Review Score: 4.5/5.0 (G2)
• Services Offered: Federal e-filing, CFSF state filing (all plans), direct state reporting for 1099-NEC and W-2 (add-on), recipient print-and-mail (paid tier), secure e-delivery (paid tier), real-time and bulk TIN matching with OFAC and Death Master File validation, correction management, enterprise managed services (custom tier)

TaxZerone, for budget per-form filing across a broad IRS form library

TaxZerone is an IRS-authorized e-filing platform covering both information returns and employment tax forms from a single account. Its information return library includes W-2 and W-2c, the full 1099 series (NEC, MISC, INT, DIV, A, DA, B, K, G, R, C, S, SA, LTC, OID, PATR, Q), 1042-S, 1097-BTC, 3921, 3922, W-2G, four 5498 variants, six 1098 variants, and ACA 1095-B and 1095-C. The platform also covers employment tax forms through the 94X series (941, 941-X, 940, 943, 943-X, 944, 945, 945-X), confirmed from the published homepage. W-2 state filing is confirmed across 39 states and the District of Columbia; 1099 state filing is also supported. The platform documents a three-step filing workflow with step-by-step guidance, helpful prompts, bulk upload, and scheduled filing. A published testimonial references the platform's chat support.

Complete per-form pricing is publicly itemized on the W-2 page: $2.49 for 1 to 25 forms, sliding to $0.59 for 1,001 or more forms, with state filing at $0.99, print-and-mail at $1.75, and e-delivery at $0.50 priced as separately billed services. The pricing is transparent but not inclusive: a complete filing requires adding four line items. At 1,001+ forms, TaxZerone's four services combined total $3.83 per form, which is above Yearli Performance's bundled rate of $2.34 per form at the same volume. TIN matching availability and integration depth were not confirmed from published pages at the time of this evaluation.

For businesses whose primary consideration is low per-form cost with full pricing visibility before committing, particularly at low-to-moderate volume, TaxZerone is worth evaluating directly against Yearli Core. At high volume, Yearli Performance's sliding rate overtakes TaxZerone's itemized total.

• Location: San Jose, CA (690 Saratoga Ave, Ste 100)
• Year Founded: 2022 (per third-party business databases; not independently confirmed from TaxZerone's own published pages)
• Price Range: $ to $$ (W-2: $2.49 per form for 1-25 forms, sliding to $0.59 at 1,001+; state filing: $0.99 per form; print-and-mail: $1.75 per form; e-delivery: $0.50 per form; complete filing: $5.73 per form at low volume, $3.83 per form at 1,001+)
• Average Review Score: 4.4/5.0 (Trustpilot, 13 reviews; small sample, interpret with caution)
• Services Offered: W-2 and W-2c e-filing, full 1099 series, 1042-S, 1097-BTC, 3921, 3922, W-2G, 5498 (four variants), 1098 (six variants), ACA 1095-B and 1095-C, 94X employment tax forms, W-2 state filing (39 states and DC), 1099 state filing; TIN matching, integrations, and SOC 2 status not confirmed from published pages

E-File Magic, for 1099-focused filing without W-2 support

E-File Magic is a cloud-based 1099 filing platform built around information returns in the 1099, 1098, 1042-S, 5498, and W-2G form series. It is included because businesses with 1099-only obligations, such as those paying contractors without W-2 employees, search this same category alongside employers with both form types, and E-File Magic's strong customer reviews make it a visible option in that research. The platform carries a 4.9 out of 5.0 rating on Trustpilot across more than 2,100 verified reviews. E-file through the Combined Federal/State Filing (CFSF) program and electronic delivery to recipients with valid email addresses are included in the base price. Print-and-mail and TIN matching are available as separately priced add-ons. Pricing is calculated through a real-time quote tool rather than a flat published rate. The platform undergoes regular SOC 2 audits. A free-to-explore option is available before purchase.

The most significant limitation for employers evaluating this platform against the target keyword is the absence of W-2 support. E-File Magic's form library covers the full 1099 series (including 1099-B, 1099-R, and 1099-K), 1098, 1042-S, 1097-BTC, 3921, 3922, 5498, W-2G, and W-9. W-2 forms for employer wage reporting are not included. Businesses that need to file both W-2 and 1099 forms in a single workflow will find this an incomplete solution. Businesses filing only 1099 forms and prioritizing strong review scores will find the platform competitive. Integrations with QuickBooks Desktop, QuickBooks Online, Xero, and Excel are supported.

• Location: Portland, OR
• Year Founded: 2006
• Price Range: $$ (real-time per-form quote; add-on fees for print-and-mail and TIN matching; no flat published rate confirmed at time of evaluation)
• Average Review Score: 4.9/5.0 (Trustpilot, 2,100+ verified reviews)
• Services Offered: Full 1099 series e-filing, 1098 e-filing, 1042-S e-filing, W-2G e-filing, recipient e-delivery (included), CFSF state filing (included), print-and-mail (add-on), TIN matching (add-on), QuickBooks Desktop and Online integration, Xero integration, Excel import

WageFiling, for per-form W-2 and 1099 e-filing

WageFiling is a W-2 and 1099 e-filing service founded in 2008. The company's homepage states an IRS Quality Supplier rating in place since 1996, a date that predates the company's own founding and was not independently verified; that claim is presented here as stated by WageFiling rather than as a confirmed fact. The platform is built for per-form filing with no annual subscription: businesses pay $3.49 per form, enter data directly in the browser, and receive a PDF of recipient copies to distribute themselves. WageFiling then submits the file electronically to the IRS and Social Security Administration. A try-before-you-buy option and SSN masking are available. Bilingual live chat support is included.

The platform's form library is narrower than most options here. Supported forms include W-2, W-2c, 1099-NEC, 1099-MISC, 1099-DIV, 1099-INT, and 1098 mortgage. Businesses that need 1099-R, 1099-B, 1095 (ACA), or less common 1099 variants will need a different platform. Print-and-mail fulfillment is not part of the service: WageFiling provides recipient PDFs for the business to print and deliver independently. State filing scope beyond IRS and SSA submission, TIN matching availability, and phone support were not confirmed from published pages at the time of this evaluation. No named software integrations are listed on the published site.

For businesses within the supported form set who want a flat-rate, no-subscription path, WageFiling is a clean option. Businesses that need complete federal, state, and recipient delivery handled in one workflow at a predictable all-in price will find more purpose-built alternatives.

• Location: Grand Rapids, Michigan
• Year Founded: 2008
• Price Range: $$ ($3.49 per form; no subscription or setup fee)
• Average Review Score: No verified third-party score located in the reviewed sources
• Services Offered: W-2 and W-2c e-filing, 1099-NEC, 1099-MISC, 1099-DIV, 1099-INT, and 1098 e-filing, recipient PDF generation, IRS and SSA submission, bilingual live chat support, SSN masking, try-before-you-buy; state filing scope and TIN matching availability not confirmed from published pages

1099FIRE, for human-reviewed IRIS and ACA filing

1099FIRE operates as a managed filing service rather than a self-serve platform. It is included because businesses without internal filing capacity often evaluate managed outsourcing services alongside self-serve tools when searching for year-end filing solutions. For IRIS-based information return e-filing, the process works as follows: the business sends an Excel file, the 1099FIRE team prepares XML and PDFs, the business reviews the prepared forms, and the team transmits through A2A (application-to-application) to the IRS. No TCC (Transmitter Control Code), ID.me account, or IRS system setup is required on the business's end. U.S.-based staff review data for accuracy before filing. The platform is SOC 2 compliant. ACA software for 1094/1095-B and 1095-C is available starting at $599 per year; ACA outsourcing is available at a separately quoted flat fee.

IRIS services confirmed from the published homepage cover 1097, 1098, 1099 series, and W-2G. W-2 filing is not confirmed for the current IRIS service on published pages; W-2 forms route through SSA Business Services Online rather than IRIS, which is the transmission channel 1099FIRE uses. Specific state coverage through the managed service was not confirmed from published pages. Pricing for IRIS outsourcing is call-for-quote with no public per-form pricing.

For businesses with complex prior-year corrections or a strong preference for fully outsourced compliance handling with human review at every step, the service model has real value. For most businesses looking to file W-2 and 1099 forms independently with predictable costs, the lack of transparent pricing and self-serve access is worth considering.

• Location: Phoenix, AZ (1345 E. Chandler Blvd, Building 2, Suite 209) — 1099FIRE operates as a division of National Software, Inc., an Arizona corporation
• Year Founded: 1999
• Price Range: IRIS outsourcing is call-for-quote; ACA software starts at $599/year (confirmed from homepage); ACA outsourcing is also call-for-quote
• Average Review Score: 4.5/5.0 (Capterra, 4 reviews; very small sample, interpret with caution)
• Services Offered: IRIS information return outsourcing via A2A (1097, 1098, 1099 series, W-2G confirmed); ACA 1094/1095 software ($599/year) and outsourcing (call for a quote); print-and-mail; prior-year corrections; W-2 filing not confirmed for current IRIS service; state coverage not confirmed from published pages

The Top W-2 and 1099 Filing Software in the US by Subcategory

We also broke down the top platforms into three subcategories based on employer filing situation.

Employers can reduce filing friction by choosing software that handles federal filing, state reporting, TIN validation, and recipient delivery in the same workflow. See plans and pricing and review the filing, delivery, support, and team features available at each tier.