W-2 CORRECTIONS: If you need to file W-2c forms, Yearli can help regardless of whether or not the original form was filed with us. Read More >

IRS Penalties on Businesses to Increase in 2024

It’s Almost Filing Time: Know Your Forms, Deadlines and Ways to Avoid Big Penalties in 2024

Businesses are gearing up for a busy W-2, 1099 & 1095 filing season in the months ahead, navigating through an accelerated reporting season and getting re-acquainted with specific state and federal requirements.

Now is the time for businesses to remember the importance of planning ahead to avoid problems in January and beyond

January 31, 2025 Federal and Recipient Filing Deadlines

Form TypeSend To
W-2SSA & Recipient
1099-MISC/NECIRS & Recipient

Forms 101

There are two different reporting forms used for two types of workers: 1099s and W-2s. Independent contractors receive 1099 forms and traditional employees will receive a W-2 every year. It can often be difficult to classify workers, and costly if you make a mistake.

A W-2 is the form employers will use to report yearly wage and withholding information. An employer needs to provide this form to employees no later than January 31, 2025. By definition, an employee is anyone who performs services for an employer and the employer can control what will be done and how it will be done. This is true even when an employer gives an employee freedom of action.

A 1099-MISC or 1099-NEC is the form businesses use to report income, such as income earned as a contract or freelance worker, as well as fees, royalties, commissions and rental income. If you are an employer who uses contractors or freelance workers whom you paid at least $600 during the year, you must provide them with a 1099-MISC or 1099-NEC form to report this income. An individual is considered an independent contractor if the payer has the right to control or direct only the result of the work and not how it will be done. An employer generally does not withhold federal income tax or Social Security/Medicare taxes for independent contractors.

A 1095-C is the form employers will use to report health coverage for employees (1095-B for self-insured employers with fewer than 50 full-time employees). It is important to note that all self-insured employers, regardless of size, must report healthcare coverage information to employees and the IRS. Full-time employees are defined as those who worked an average of at least 30 hours per week or 130 service hours in a calendar month. Using this guideline, businesses may discover that even though they have less than 50 full-time employees according to other definitions, they still meet the requirements for ACA reporting.

Penalties

Returns Due January 1, 2025, through December 31, 2025

  • $60 per information return if you correctly file within 30 days; maximum penalty $664,500 per year ($232,500 for small businesses)
  • $130 per information return if you correctly file more than 30 days after the due date but by August 1; maximum penalty $1,993,500 ($664,500 for small businesses)
  • $330 per information return if you file after August 1 or you do not file required information returns; maximum penalty $3,987,000 per year ($1,329,000 for small businesses)
  • Intentional disregard of filing requirements—If any failure to file a correct information return is due to intentional disregard of the filing or correct information requirements, the penalty is at least $660 per information return with no maximum penalty.

Ready to get started?

It's easy to get started. Simply choose your account type, register and begin filing forms for your business.

Sign Up
September 21, 2024

IRS Penalties on Businesses to Increase in 2024

Businesses are gearing up for a busy W-2, 1099 & 1095 filing season in the months ahead, navigating through an accelerated reporting season and getting re-acquainted with specific state and federal requirements.
Read More
August 19, 2024

Greatland Corporation Acquires Information Returns, Inc.

Greatland Corporation has acquired New Hampshire-based Information Returns, Inc., a company specializing in W-2 and 1099 filing software and support.
Read More
December 6, 2023

IRS TCC Code: What Businesses Need to Know

To help businesses navigate IRS changes, this article discusses the shift in e-filing requirements and the IRIS Transmitter Control Code (TCC) requirements for businesses.
Read More